Required Notices

NOTICE OF NONDISCRIMINATION

Harrison School District 2 is an equal-opportunity educational institution and will not discriminate on the basis of race, color, national origin, religion, sex, age, sexual orientation, genetic information, disability, or any other applicable status protected by federal, state, or local law. Current CTE pathways offered in the District includes Vehicle Maintenance and Repair Technologies; Construction Trades; Hospitality and Food Production; Computer and Digital Technologies; and Multimedia. Participation in CTE programs is offered to all students. A lack of English skills will not be a barrier to participation or admission. If you have questions or concerns regarding the non-discrimination policies not related to Title IX or Section 504 of the Rehabilitation Act of 1973, please contact:

Compliance Coordinator
Aisha Matthews, Human Resources Manager
1060 Harrison Road
Colorado Springs, CO 80905
(719) 579-2022
amatthews@hsd2.org

INFORMATION on SEX OFFENDERS

The Colorado General Assembly requires school districts in Colorado to provide information to parents and eligible students (students who are 18 years of age or older) identifying where and how members of the community may obtain information collected by law enforcement agencies related to registered sex offenders. In compliance with this statutory directive, Harrison School District is providing the following internet search links of the various law enforcement authorities operating within district boundaries. Interested parents, eligible students and community members may contact their local law enforcement agency to seek further information about registered sex offenders residing in these jurisdictions.

The following is a list of law enforcement agencies serving residents for Harrison School District:

Legal Ref: C.R.S. 22-1-124

Senate Bill 03-072
Senate Bill 03-072 requires that all Colorado school districts notify parents that they have the right to access law enforcement agency information concerning registered sex offenders.

TITLE IX

What is Title IX? Title IX is a federal law protecting students and staff from sex-based discrimination in any educational program or activity in universities and preK-12 school districts that receive federal funding.

Harrison School District 2 is committed to providing a working and learning environment that is free from discrimination based on sex (which includes sexual harassment, sexual violence and sex-based harassment). Inquiries about the application of Title IX and its regulations may be referred to the District’s Title IX Coordinator, the Assistant Secretary for Civil Rights of the United States Department of Education, or both:

Title IX Compliance Coordinator
Katherine Ritchie-Rapp, J.D., Chief Legal Counsel
1060 Harrison Road
Colorado Springs, CO 80905
(719) 538-1343
kritchierapp@hsd2.org

Assistant Secretary for Civil Rights
U.S. Dept. of Education Office for Civil Rights
400 Maryland Ave., SW, Washington, D.C. 20202-1100
1-800-421-3481 or 1-800-877-8339 (TDD)
(202) 453-6012 (Fax)
OCR@ed.gov

Title IX Procedures & Forms
Sexual Harassment Investigation Procedures (District Policy AC-R-2)
Nondiscrimination/Equal Opportunity (Title IX) Formal Complaint Form (District Policy AC-E-2)
District Policy AC: Nondiscrimination/Equal Opportunity
District Policy AC-E-1: Nondiscrimination/Equal Opportunity (Notification)
District Policy AC-R-1: Nondiscrimination/Equal Opportunity
District Policy GB: Treatment of Staff/Respectful Workplace/Anti-Bullying
District Policy GBAA: Sexual Harassment (Staff)
District Policy GBEB-R-1: Staff Conduct (and Responsibilities) Professional Boundaries with Students
District Policy JBB: Sexual Harassment (Student)

Title IX Training
The following Title IX training resources have been utilized by Harrison School District 2:
McGrath Response System – Intake and Investigation (Training for Title IX Coordinator, Investigators, Decision Makers, Appeals Officers and Informal Resolution Process Facilitators)
Sexual Harassment, Sexual Misconduct, Discrimination, and Bullying Awareness and Response (Staff Training provided by McGrath Training Solutions)

504 COMPLIANCE

Harrison School District 2 is committed to providing a working and learning environment that is free from discrimination based on disability. Inquiries about the application of Section 504 of the Rehabilitation Act of 1973 may be referred to the District’s 504 Compliance Officer, the Assistant Secretary for Civil Rights of the United States Department of Education, or both:

ADA and Section 504 Compliance Officer for Students
Nicole Schurbon, Director of Student Support
1060 Harrison Rd.
Colorado Springs, CO 80905
(719) 538-1351
nschurbon@hsd2.org

ADA and Section 504 Compliance Officer for Employees
Katherine Ritchie-Rapp, J.D., Chief Legal Counsel
1060 Harrison Rd.
Colorado Springs, CO 80905
(719) 538-1343
kritchierapp@hsd2.org

Assistant Secretary for Civil Rights
U.S. Dept. of Education Office for Civil Rights
400 Maryland Ave., SW, Washington, D.C. 20202-1100
1-800-421-3481 or 1-800-877-8339 (TDD)
(202) 453-6012 (Fax)
OCR@ed.gov

FERPA - FAMILY EDUCATIONAL RIGHTS and PRIVACY ACT

ANNUAL NOTIFICATION OF FERPA RIGHTS
Policy: JRA/JRC

The Family Educational Rights and Privacy Act (“FERPA”) and Colorado law afford parents, guardians (“parents”) and students over 18 years of age (“eligible students”) certain rights concerning the student’s education records, as follows:

The right to inspect and review the student’s education records within 45 days of the district receiving a request for access. A parent or eligible student making such a request must submit to the school principal [or appropriate school official] a written request that identifies their record(s) they wish to inspect. The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate or misleading.
1. A parent or eligible student may ask the district to amend a record they believe is inaccurate or misleading by writing to the school principal [or appropriate school official] identifying the part of the record they want to be changed and specifying why it is inaccurate or misleading.
2. If the district decides not to amend the record as requested by the parent or eligible student, the district will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. Disclosure of personally identifiable information can be made without consent to the following:
1. School officials with a legitimate need to review an education record to fulfill their professional responsibilities. A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the Board of Education; a person or company with whom the district has contracted to perform a special task (such as an attorney, auditor, medical consultant or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
2. Officials of another school district in which the student seeks or intends to enroll. The district will forward records upon such a request but will attempt to notify the parents and students of the request.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office,
1. U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202- 4605
The right to refuse to permit the designation of any or all of the categories of directory information.
1. The district may disclose certain information, known as directory information, at its discretion without the consent of the parent or eligible student. In compliance with federal law, student information will be provided to military recruiters. The parent or eligible student has the right to refuse to let the district release any or all of this information. If you do not want this information released, you must send written notice annually to your student’s school office.
2. Directory information which may be released may include the student’s name, address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended by the student, and other similar information.

Educational Alternatives for Expelled Students

Parents/guardians shall be notified in writing at the beginning of each school year of their right to request services from the district if their child is expelled. Also, written notification shall be provided to the parent/guardian at the time of any expulsion. All requests for services for expelled students must be made in writing to the principal (or to the principal’s designee) by the student or the student’s parent/guardian within ten school days of the expulsion.

Video Cameras on Transportation Vehicles

Video cameras may be used on school vehicles transporting students to and from school or extracurricular activities.

Viewing Requests

Requests for viewing video recordings will be limited to the appropriate bus driver, transportation supervisor, school administrator, parent/guardian or eligible student (18 years of age or older), or others as deemed appropriate by the principal.
Requests for viewing may be made to the principal within five school days of the date of recording.
Requests for viewing will be limited to those parents/guardians, students and district officials with a direct interest in the proceedings as deemed appropriate by the principal.
Only the portion of the video recording concerning a specific incident will be made available for viewing.
Approval/denial for viewing will be made within five school days of receipt of the request and so communicated to the requesting individual.
Video recordings will be made available for viewing within three school days of the request approval.

Viewing

Actual viewing will be permitted only at school-related sites including the transportation office, school buildings, or central administrative offices. Requests for viewing video recordings will be limited to the appropriate bus driver, transportation supervisor, district administrators, parent/guardian or eligible student (18 years of age or older), or others as deemed appropriate by the principal. All viewing will include the transportation supervisor and building principal or other district administrator. Video recordings will remain the property of the district and may be reproduced only by law including applicable board policy and regulations.

Notification of Registered Sex Offenders

Under CRS 22-1-124 public schools shall provide to parents of children attending school a statement identifying where and the procedures by which the parent can obtain information concerning registered sex offenders. This information can be obtained from any local police or sheriff’s station. The Colorado Springs Police Department phone number is 719-444-7996. The El Paso County Sheriff’s Department phone number is 719-520-7333.

STUDENT DATA PRIVACY

Harrison School District 2 is committed to providing students with the best educational technology opportunities and equipping teachers with the necessary tools to help students succeed. With the signing of Colorado House Bill 16-1423 in June of 2016, we are required to follow policies to protect Student Personally Identifiable Information (SPII). The new law can be found here: Colorado House Bill 16-1423. This law also aligns closely with the Family Educational Rights and Privacy Act: read more about FERPA and the Children's Online Privacy Protection Act: read more about COPPA.

Student Personally Identifiable Information (SPII)
Student Personally Identifiable Information (SPII) is information that alone or in combination, personally identifies an individual student or the student's parent or family, and that is collected, maintained, generated, or inferred by a public education entity, either directly or through a school service, or by a school service contract provider or school service on-demand provider.

The school district collects and maintains SPII to ensure mandatory Colorado reporting, to provide scholars with programs to enhance their learning experience, and to provide assessment data.

Vendors who will be working with D2 students must complete and adhere to the Data Privacy Addendum (see the panel below for details).

School Service Contract Providers (SSCP)
A School Service Contract Provider is an entity that provides a service subject in a formal, negotiated contract. Effective August 10, 2016, for any new or renewal contracts, Contract Providers must agree to comply with Colorado Revised Statutes sections 22-16-108 to 22-16-110.

We maintain a list of School Service Contract Providers with whom have made formally negotiated contracts and Data Privacy Agreements (DPA). This is a working document that is continually in process and will be updated as contracts are made available online: School Service Contract Providers

School Service On-Demand Providers (SSODP)
A School Service On-Demand Provider is an entity that provides a service subject to the agreement to standard, non-negotiable terms and conditions of service established by the provider. A list of School Service On-Demand Providers used by at least one employee for school services is available here: School Service On-Demand Providers.

Please note: These providers may only be used with certain grade levels, classrooms, teachers, or schools, and are not necessarily used district-wide. This list will be updated twice a year.

Board Policies
In accordance with CRS 22-16-107, the district has the following policy: Privacy and Protection of Confidential Student Information.

The Colorado Department of Education (CDE) has made the following required links
CDE Data Privacy
What Data CDE Collects
CDE Contracts
CDE Data Portal

Additional Resources
Common Sense Media
Data Quality Campaign
Student Privacy Pledge Signatories
US Department of Education Student Data Privacy Website

Data Privacy Addendum

Data Privacy Addendum

The provisions of this Data Privacy Addendum are a part of the Independent Contractor Agreement and apply to all Contractors that will or may have access to student information. This Data Privacy Addendum (“Addendum”) is attached to and forms a part of the (the “Contract”) dated , 202 , by and between HARRISON SCHOOL DISTRICT TWO (“District”) and (“Contractor”) (the Addendum and the Contract are collectively referred to hereinafter as “Agreement”). This Addendum supersedes the Contract by adding to, deleting from and modifying the Contract as set forth herein. To the extent any such addition, deletion or modification results in any conflict or inconsistency between the Contract and this Addendum, this Addendum shall govern and the terms of the Contract that conflict with this Addendum or are inconsistent with this Addendum shall be of no force or effect. In consideration of the mutual covenants, promises, understandings, releases and payments described in the Contract and this Addendum, the parties agree to amend the Contract by adding the following language:

1. Covered Data
As used in this addendum, student personally identifiable information (PII) means any and all data or information collected, maintained, generated or inferred that alone or in combination personally identifies an individual student or the student’s parent or family, in accordance with C.R.S. § 22-16- 103(13) & 34 C.F.R. § 99.3.

2. Compliance with State and Federal Law
All data sharing, use, and storage will be performed in accordance with the requirements of the Family Educational Rights and Privacy Act of 1974 as amended, 20 U.S.C. § 1232g & 34 C.F.R. § 99 (“FERPA”) and the Colorado Student Data Transparency and Security Act, C.R.S. § 22-16-101, et seq. Contractor also warrants that it will abide, when applicable, with the requirements promulgated in Colorado House Bill 21-1110 regarding accessibility of information by persons with disabilities.

3. Contractor Obligations:

3.1 Uses and Disclosures as Provided in the Agreement. Contractor may use and disclose the student PII provided by the District only for the purposes described in the Agreement and only in a manner that does not violate local or federal privacy regulations. Only the individuals or classes of individuals will have access to the data that need access to the student PII to do the work described in the Agreement. Contractor shall ensure than any subcontractors who may have access to student PII are contractually bound to follow the provisions of the Agreement.

3.2 Nondisclosure Except as Provided in the Agreement. Contractor shall not use or further disclose the student PII except as stated in and explicitly allowed by the Agreement and state and federal law. Contractor does not have permission to re-disclose student PII to a third party.

3.3 Safeguards. Contractor agrees to take appropriate administrative, technical and physical safeguards reasonably designed to protect the security, privacy, confidentiality, and integrity of student PII. Contractor shall ensure that student PII is secured and encrypted to the greatest extent practicable during use, storage and/or transmission. Contractor agrees that student PII will be stored on equipment or systems located domestically.

3.4 Reasonable Methods. Contractor agrees to use “reasonable methods” to ensure to the greatest extent practicable that Contractor and all parties accessing student PII are compliant with state and federal law. Specifically, this means that only de-identified student PII may be used for the purposes of educational research and Contractor must protect student PII from re-identification, further disclosures, or other uses, except as authorized by the District in accordance with state and federal law. Approval to use student PII for one purpose does not confer approval to use it for another.

3.5 Data Destruction. Student PII must be destroyed in a secure manner or returned to the District at the end of the work described in the Agreement. Contractor agrees to send a written certificate that the data was properly destroyed or returned within 30 days of the end of the work as described in the proposal. Additionally, during the term of the Agreement, Contractor shall destroy student PII upon request of the District as soon as practicable. Contractor shall destroy student PII in such a manner that it is permanently irretrievable in the normal course of business.

3.6 Minimum Necessary. Contractor attests that the student PII requested represents the minimum necessary data for the services as described in the Agreement and that only necessary individuals or entities who are familiar with and bound by this addendum will have access to the student PII in order to perform the work.

3.7 Authorizations. When necessary, Contractor agrees to secure individual authorizations to maintain or use the student PII in any manner beyond the scope or after the termination of the Agreement.

3.8 Data Ownership. The District is the data owner. Contractor does not obtain any right, title, or interest in any of the data furnished by the District.

3.9 Misuse or Unauthorized Release. Contractor shall notify the District as soon as possible upon discovering the misuse or unauthorized release of student PII held by Contractor or one of its subcontractors, regardless of whether the misuse or unauthorized release is the result of a material breach of the Agreement.

3.10 Data Breach. In the event of a data breach, Contractor will be responsible for contacting and informing any parties, including students, which may have been affected by the security incident. Contractor will promptly notify the District upon the discovery of any data breach.

4. Prohibited Uses

4.1 Contractor shall not sell student PII; use or share student PII for purposes of targeted advertising; or use student PII to create a personal profile of a student other than for accomplishing the purposes described in the Agreement.

4.2 Notwithstanding the previous paragraph, Contractor may use student PII to ensure legal or regulatory compliance or take precautions against legal liability; respond to or participate in the judicial process; protect the safety of users or others on Contractor’s website, online service, or application; or investigate a matter related to public safety. Contractor shall notify the District as soon as possible of any use described in this paragraph.

5. School Service Contract Provider Additional Provisions

If Contractor is a School Service Contract Provider – defined in C.R.S. § 22-16-103 as an entity that enters into a contract with the District to provide a website, online service, or application that is designed and marketed primarily for using in a school and collects, maintains or uses student PII – the following provisions shall apply:

5.1 Data Collection Transparency and Privacy Policy. Contract shall provide clear information that is understandable by a layperson explaining the data elements of student PII that Contractor collects, the learning purpose for which it collects the student PII, and how Contractor uses and shares the student PII. The information must include all student PII that Contractor collects regardless of whether it is initially collected or ultimately held individually or in the aggregate. Contractor shall provide the District with a link to the information on a webpage maintained and updated by Contractor so that the District may post the link on its website.

5.2 Notice Before Making Changes to Privacy Policy. Contractor shall provide notice to the District before making material changes to Contractor’s privacy policy that affects student PII.

5.3 Access to Student PII. Upon request by the District, Contractor agrees to provide in a readable electronic format a copy of all student PII maintained by the Contractor for individual students.

5.4 Correction of Inaccurate Student PII. Contractor shall facilitate access to and correction of any factually inaccurate student PII in response to a request for correction that the District receives.

5.5 Grounds for Termination. Contractor understands that any breach by Contractor or any subcontractor of this addendum, state or federal law regarding student PII, or the Contractor’s privacy policy described above, may be grounds for termination of the Agreement in accordance with C.R.S. § 22-16-107(2)(a).

5.6 Governing Law. This Addendum shall be governed and construed in accordance with the laws of Colorado, excluding its choice of law rules. Any action or proceeding seeking any relief under or with respect to this Agreement shall be brought solely in the federal court located in Colorado or the state court located in El Paso County, Colorado.

5.7 Immunities. The District retains all of its rights, privileges and immunities under the Colorado Governmental Immunity Act, C.R.S. § 24-10-101 et seq.

Vendor(s): Date District Date

FACILITIES DOCUMENTS

Asbestos Management Plan

In October 1986, Congress passed the Asbestos Hazard Emergency Response Act (AHERA) and required the establishment of procedures for public and private school districts to follow in response to asbestos-containing materials in schools. As a result, all Colorado school districts were required to inspect their schools for the presence of asbestos-containing materials and to develop and maintain asbestos management plans. This has been done as required.

The AHERA statute also requires the asbestos management plans be available for review and that parent and employee organizations be notified of their availability. This web page provides the annual notification as required.

The Asbestos Management Plan is available in each school and is located in the school office. It is available for review during normal school hours. The plan is also available at the Operation Services office and is available for review Monday through Friday from 7:00 a.m. to 3:30 p.m. The asbestos management plan describes where asbestos-containing materials are located in the school and current recommendations for remediation (often by removal) or how the material is to be maintained. The plans also give a history of past remediation.

If you need any further explanation of the management plans or any other subject regarding asbestos-containing materials in our schools, please contact Operation Services at (719) 579-2045.

Stormwater Program

The need to protect our environment has resulted in a number of control laws, regulations, and programs. For example, in 1987, Congress established the Non-point Source Management Program under the Clean Water Act. These programs recommend where and how to use best management practices to keep runoff from becoming polluted. We can all play a hand in preventing runoff pollution:

Reduce fertilizer on gardens and lawns
Recycle used oil and grease
Pick up animal feces from your yard
Don't wash your car where the detergent water can run into the stormwater drains

The school district has a program to reduce this stormwater runoff pollution. If you witness illegal dumping of used oil, or other illicit dumping on school grounds, please report it by calling (719) 579-2045. Together, we can make a difference.

If you have any questions about our stormwater program, contact Operations at (719) 579-2045.

Water Testing Plan

Clean Water in Schools
Colorado House Bill 22-1358 (Clean Water in Schools and Child Care Centers) requires all licensed childcare programs and public schools to test their drinking water for lead and take action when results show levels of lead at or above 5 parts per billion (ppb). The goal of this law is to lower children’s exposure to lead.

To meet these requirements, D2 has tested all schools for lead at all water fixtures used for drinking and cooking. We will update this page as we receive the test results.

General Information
Lead is a toxic metal that is especially harmful to young children. The degree of risk depends on the child’s total exposure to lead from all environmental sources – air, soil, dust, food, paint, consumer products, and water. Typically, old or corroded lead plumbing or old brass fixtures can contribute to increased lead levels in drinking water. If you are concerned about your child’s exposure, you can have their blood tested. Please contact your health provider to learn more about testing your child’s blood for lead.

For more information please visit: https://cdphe.colorado.gov/lead-testing
For more information on lead: https://cdphe.colorado.gov/lead
For Colorado lead testing requirements in drinking water: https://cdphe.colorado.gov/environment/lead-safety/test-and-fix-water-for-kids
For U.S. Environmental Protection Agency (EPA) general information on lead: www.epa.gov/lead

Water Testing Results

Aspire Online Academy

Centennial Elementary

Giberson Elementary

Fox Meadow Middle School

Monterey Elementary

Mountain Vista Community School

Oak Creek Elementary

Panorama Middle School

Sand Creek International School

Soaring Eagles Community School

Stratton Meadows Elementary

Turman Elementary

Wildflower Elementary

Thrive Home School Academy

ADA REASONABLE ACCOMMODATION REQUEST

The purpose of this form is to assist Harrison School District 2 in determining whether, or to what extent, a reasonable accommodation is required for an employee with a disability to perform one or more essential functions of their job safely and effectively. This form must be filed separately from the employee's personnel file and be treated confidentially.

ADA Accommodation Request Form - Coming soon, currently being updated

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